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CHAPTER V

6. EMPLOYEE TRAINING

The President of each Component is authorized to expend public funds for the training and education of its employees where the training or education is related to the current or prospective duty assignment of the employee. Any Component-specific written regulations governing such training and education shall be in accordance with the provisions of Texas Government Code, Sections 656.044 and 656.047.

6.1 Seminars and Workshops.

6.11   Employees may take time off from regularly assigned duties to participate in seminars, workshops or similar training events of limited duration if the employee’s supervisor determines that the seminar, workshop, or similar training events will enhance the employee’s job performance.

6.12   Subject to availability, funds may be expended for employee participation in seminars, workshops or similar training events of limited duration if the following conditions are met:

6.121   The employee’s supervisor has determined that the seminar, workshop, or similar event will enhance the employee’s job performance;

6.122   Reimbursable expenses incurred (i.e., attendance charges, tuition course-related materials, and travel expenses) are determined to be cost-effective;

6.123   Travel expenses will be reimbursed if the necessity of travel is justified (e.g., the training is not available through a local source);

6.124   The travel request was approved by the employee’s supervisor in advance of the training.

6.13   Travel expense reimbursement for seminars, workshops and similar training events must meet all applicable policies, rules and statutory provisions regarding travel by State employees.

6.2 Continuing Professional Education (CPE).

Funds may be expended for continuing professional education required to maintain a professional license or certification for those positions which require such licenses or certificates and for positions in which licensure or certification is desirable. Employees in such positions may have time off from regularly assigned duties to satisfy CPE requirements. Expenditures for the training are subject to availability of funds.

6.3 College Courses.

Subject to availability of funding, employees may be reimbursed for certain college courses if the following conditions are met.

6.31   The employee’s supervisor has determined that the course will enhance the employee’s job performance.

6.32   The course is taken in accordance with the Component’s written policies and appropriate written approval is obtained prior to enrolling in the course.

6.4 Training Subject to Subchapter D. Chapter 656, Title 6, Texas Government Code (Restrictions on Certain Training).

6.41   “Training” means instruction, teaching, or other education received by a Component employee that is not normally received by other Component employees and that is designed to enhance the ability of the employee to perform the employee’s job. The term includes a course of study at an institution of higher education if the employing Component spends money to assist the Component employee to meet the expense of the course of study or pays salary to the employee to undertake the course of study as an assigned duty. The term does not include training required either by state or federal law or that is determined necessary by the Component and offered to all employees of the Component performing jobs.

6.42    If an employee receives training, as defined in Subparagraph 6.41 of this Paragraph that is paid for by a Component, and during the training period the employee does not perform the employee’s regular duties for three or more months as a result of the training, then the employee must agree in writing before the training begins to:

6.421   Work for the Component following the training for at least one month for each month of the training period; or 6.422 Reimburse the Component for all the costs associated with the training that were paid during the training period, including any amounts of the employee’s salary that were paid and that were not accounted for as paid vacation or compensatory leave.

6.43    An employee may make a written request to the President of his or her Component to waive the requirements in Subparagraph 6.42 of this Paragraph and release an employee from the obligation to meet those requirements. Each President may authorize such a waiver if he or she finds that such action is in the best interest of the Component or is warranted because of an extreme personal hardship suffered by the employee.

6.44     If an employee does not provide the services required in Subparagraph 6.42 of this Paragraph, provides those services for less than the required term, or fails to make any required payments and is not released from the obligation, the employee is liable to the Component for the obligated amount and reasonable expenses incurred in obtaining payment, including reasonable attorney’s fees and other collection costs.